October 14, 2008

CALL TO ORDER: Chairman Robert Busch at 3809 Legoe Bay Road, Lummi Island, WA. 98262 called the Regular Meeting for October 14, 2008 to order, at 7:00 p.m.

PRESENT: In attendance were Commissioner Robert Busch, Commissioner Pete Cameron, Commissioner Wendell Terry, Fire Chief Duncan McLane, and Board Secretary Tammi Lynch.

GUEST: Larry Roteman, Chris Immer, and Joan Moye

PUBLIC COMMENT: None.

MINUTES:

Minutes for the September 2, 2008 Meeting were approved as submitted

PAYROLL:

Motion: Commissioner Cameron made motion, “To approve the payroll for October 2008 (September 2008 hours).” Seconded by Commissioner Terry, AND PASSED 3-0.

BLANKET VOUCHERS:

The Board of Commissioners, at 3809 Legoe Bay Road, Lummi Island, Wa. 98262, reviewed the regular Blanket vouchers approval documents for October 2008 expenses for approval of payments, on October 14, 2008 and approved. “Vouchers audited and certified by RCW 42.24.080, and those expenses, reimbursement claims certified as required by RCW 42.24.090, have been made available to the Board.”

Motion: Commissioner Cameron made motion, “To approve the vouchers for October 2008, and approve for payment those vouchers included in the list in the amount of $229,463.02” Motion seconded by Commissioner Terry, AND PASSED 3-0.

FINANCIAL/SECRETARY REPORTS: Secretary Lynch asked to Board to give permission to transfer $220,000 from the Vehicle Replacement fund to the Expense fund for the Payment to American LaFrance.

Commissioner Terry made motion, “To approve the transfer of $220,000 from the Vehicle Replacement Fund to the Expense Fund to cover the payment to American LaFrance.” Motion seconded by Commissioner Cameron, AND PASSED 3-0.

COMMUNICATIONS:

Letter to Carla Lange was sent with her paperwork giving the Department’s condolences on the death of her husband.

Letter from Skip Schermer thanking the firefighters for their response in an accident he was in.

Letter from the State Auditor requesting Audit Assessments for 2005, 2006, and 2007.

Newsletter from the Hilltop Water Association.

Letter from American LaFrance following up the conversation with Commissioner Busch stating the liquidated damages, the credit for the Performance Bond, and the Stokes Basket that will fit in the new truck to be paid by American LaFrance.

CHIEF’S REPORT: Attached.

UNFINISHED BUSINESS:

American LaFrance: The Ratification and Modification Agreement has not been received yet. It should state the same as the follow up letter from American LaFrance.

Motion: Commissioner Cameron made motion, “To approve the American LaFrance Ratification and Modification Agreement provided that the only changes are the ones agreed on and no other changes.” Motion seconded by Commissioner Terry, AND PASSED 3-0.

Ambulance: Braun will build the ambulance above a finished chassis that has been converted.

Hilltop Reservoir: No Update.

NEW BUSINESS:

Medic 5: Chief McLane would like to send out a letter to the residents of Lummi Island via the Tome, and requested input on his draft.

Fire Chief Time: Chief McLane asked that due to his positions on the EMS Council (Secretary) and the Chief’s Association, (Secretary), that he is putting in more time making sure that Lummi Island is included in the county wide scheme. Currently, he does not get paid for this time, but would like to be compensated for some of it. The Board of Commissioners agreed with this, and directed Chief McLane to start adding this time to his timesheet.

Pilates Class: The Fire Department was contacted regarding providing the facilities for an Island Pilates Class. Currently the Tai Chi class meets in the Training Room. Tai Chi does not charge for the class, but the Pilates Class requests donations, which in turn is donated to the Beach School. The Board directed Chief McLane to contact legal council on the legalities of renting out facilities to the community. The Board gave permission for the Pilates class to meet until a decision can be made.

2009 On-site EMT Class: Chief McLane asked the Board to approve the funding for an onsite EMT Class starting in January.

Motion: Commissioner Cameron made motion, “To approve the 2009 Lummi Island EMT Class.” Motion seconded by Commissioner Terry, AND PASSED 3-0.

RESOLUTIONS: Resolution 2008-183 Ordering Cancellation of Warrants over One Year Old was presented to the Board of Commissioners. There were three checks that were not cashed from February and March 2007.

Motion: Commissioner Cameron made motion, “To Resolution 2008-183 Ordering Cancellation of Warrants over One Year Old.” Motion seconded by Commissioner Terry, AND PASSED 3-0.

ANNOUNCEMENTS: None.

SIGNING OF THE DOCUMENTS:

Motion: There being no other business to come before the Board of Commissioners, Commissioner Cameron moved and Commissioner Terry seconded, to adjourn the meeting, AND PASSED 3-0.

The meeting was adjourned at 8:38 p.m.

______________________________ By: _________________________

Tammi Lynch, Commissioner Robert Busch

Board Secretary

By: _________________________

Commissioner H.E. “Pete” Cameron

By: __________________________

Commissioner Wendell Terry

Approved at the Whatcom County Fire District # 11 Board of Commissioner Meeting on November 11, 2008.