August 12, 2008

CALL TO ORDER: Chairman Robert Busch at 3809 Legoe Bay Road, Lummi Island, WA. 98262 called the Regular Meeting for August 12, 2008 to order, at 7:00 p.m.

PRESENT: In attendance were Commissioner Robert Busch, Commissioner Pete Cameron, Commissioner Wendell Terry, Fire Chief Duncan McLane, and Board Secretary Tammi Lynch.

· GUEST: None.

PUBLIC COMMENT: None.

MINUTES:

Minutes for the July 8, 2008 Meeting were approved as submitted

PAYROLL:

Motion: Commissioner Cameron made motion, “To approve the payroll for August 2008 (July 2008 hours).” Seconded by Commissioner Terry, AND PASSED 3-0.

BLANKET VOUCHERS:

The Board of Commissioners, at 3809 Legoe Bay Road, Lummi Island, Wa. 98262, reviewed the regular Blanket vouchers approval documents for August 2008 expenses for approval of payments, on August 12, 2008 and approved. “Vouchers audited and certified by RCW 42.24.080, and those expenses, reimbursement claims certified as required by RCW 42.24.090, have been made available to the Board.”

Motion: Commissioner Terry made motion, “To approve the vouchers for August 2008, and approve for payment those vouchers included in the list in the amount of $12,019.79” Motion seconded by Commissioner Cameron, AND PASSED 3-0.

FINANCIAL/SECRETARY REPORTS: Secretary Lynch presented June and July Financial Reports.

COMMUNICATIONS:

Ludtke: Letter detailing the donations made for fixing the Fire Safety House.

American LaFrance: Legal Paperwork from American LaFrance regarding the effective date of the Third Amended Plan and Press Release.

Snure: Email conversation between Fire Chief McLane and Tom Burke regarding American LaFrance Contract.

Washington State Department of Labor and Industries: Dividend Check Rebate from 2007 L&I Payments.

Boys and Girls Club: Thank you letter from 2008 Boys and Girls Club Auction.

Enduris: Letter regarding 2009 Renewal Notice stating that there was no increase in property rate coverage.

CHIEF’S REPORT: Attached.

UNFINISHED BUSINESS:

Hilltop Reservoir: No change.

New Truck: American La France has asked for a Ratification and Modification Agreement to ratify our contract with American La France. Due to their bancruptcy, our contract with them needs to be ratified. American La France would like some changes made. The modifications that American La France has asked for are on Section 1 and are as follows:

· Apparatus to be delivered by October 31, 2008 pending a successful final inspection by customer September 22-25.

· Customer is not entitled to any liquidated damages pursuant to the contract.

· A performance bond will not be supplied for this contract.

Motion: Commissioner Terry made motion, “To not sign the Ratification and Modification Agreement, and make the following modifications and return the agreement to American LaFrance. Modifications are as follows:

· Section 1.a. Change successful final inspection to pre-delivery inspection.

· Section 1.b Liquidated Damages in the amount of $50,000.00.

· Section 1.c Performance Bond will not be supplied, and the contract price will be adjusted accordingly.

· Section 3 Customer AND AMERICAN LA FRANCE shall not assert any claim in the bankruptcy case relating to or arising out of the Contract.” Motion seconded by Commissioner Cameron, AND PASSED 2-1. (Commissioner Busch Opposed)

NEW BUSINESS: None.

RESOLUTIONS: None.

ANNOUNCEMENTS: None.

SIGNING OF THE DOCUMENTS:

Motion: There being no other business to come before the Board of Commissioners, Commissioner Cameron moved and Commissioner Terry seconded, to adjourn the meeting, AND PASSED 3-0.

The meeting was adjourned at 8:25 p.m.

______________________________ By: _________________________

Tammi Lynch, Commissioner Robert Busch

Board Secretary

By: _________________________

Commissioner H.E. “Pete” Cameron

By: __________________________

Commissioner Wendell Terry

Approved at the Whatcom County Fire District # 11 Board of Commissioner Meeting on September 2, 2008.