Whatcom
County Fire District No. 11
Board
of Fire Commissioners
3809
Legoe Bay Road, Lummi Island, WA.
98262
January
12, 2010
CALL
TO ORDER: Commissioner
Wendell Terry at 3809 Legoe Bay Road, Lummi Island, WA. 98262 called the Regular
Meeting for January 12, 2010 to order, at 7:00 p.m.
PRESENT: In attendance were Commissioner Wendell
Terry, Commissioner Ed Scott, Chief Duncan McLane, and Board Secretary Tammi
Lynch. Commissioner Robert Busch
was absent, attending the Whatcom County Council Meeting.
GUEST:
Firefighter Larry Roteman.
Motion:Commissioner
Scott made motion, “To appoint Commissioner Wendell Terry as Chairman.” Seconded by Commissioner Terry, AND
PASSED 2-0.
PUBLIC
COMMENT: None.
APPROVAL
OF MINUTES:
Minutes
for the Public Hearing of the Board of Commissioners on December 8, 2009 were
approved as submitted by Chairman Wendell Terry.
Minutes
for the Regular Board of Commissioners Meeting on December 8, 2009 were approved
as submitted by Chairman Wendell Terry.
PAYROLL:
Motion:Commissioner
Scott made motion, “To approve the payroll for January 2010 (December 2009
hours).” Seconded by Commissioner
Terry, AND PASSED 2-0.
BLANKET
VOUCHERS:
The
Board of Commissioners, at 3809 Legoe Bay Road, Lummi Island, Wa. 98262,
reviewed the regular Blanket vouchers approval documents for Year
End 2009 and January 2010 expenses for approval of payments, on January 12, 2010
and approved. “Vouchers audited and
certified by RCW 42.24.080, and those expenses, reimbursement claims certified
as required by RCW 42.24.090, have been made available to the
Board.”
Motion:Commissioner
Scott made motion, “To approve the vouchers for Year End 2009, and approve for
payment those vouchers included in the list in the amount of $3,341.18.” Motion
seconded by Commissioner Terry, AND PASSED 2-0.
Motion:Commissioner
Scott made motion, “To approve the vouchers for January 2010, and approve for
payment those vouchers included in the list in the amount of $8,943.42.” Motion
seconded by Commissioner Terry, AND PASSED 2-0.
FINANCIAL/SECRETARY
REPORTS:
No
Report given. Financials have not
been received from the Courthouse yet.
COMMUNICATIONS:
None.
CHIEF’S
REPORT: Attached.
UNFINISHED
BUSINESS:
Ambulance
Update: The Module is built, and going to paint this week.
Ferry
Issue Update: Requested Chief
McLane to outline the Ferry Issues effect on Fire and EMS
Operations.
NEW
BUSINESS:
Credit
Card Policy: Due to the time period
of receiving warrants from the courthouse verses Key Bank’s statement and due
dates, a Credit Card Policy was presented for approval. This would allow for resolution each
year of blanket approval of the Key Bank expenditures. In the resolution will be named the Fire
Chief and the Secretary to be authorized to approve the expenditures before the
Commissioners meeting, and have those vouchers ratified at the meeting. By doing this, this allow enough time to
receive back the warrants from the courthouse, and make the payment in a
timelier manner to avoid the late fees and finance charges. Chief McLane spoke to the State
Auditor’s Office, and this is what was recommended.
Motion:Commissioner
Scott made motion, “To approve the Credit Card Policy as presented.” Motion
seconded by Commissioner Terry, AND PASSED 2-0.
State
Board of Volunteer Firefighters: In
regards to the issue of State BVFF being integrated with the State Board of
Retirement Systems, the Board of Commissioners are
opposed.
Motion:Commissioner
Scott made motion, “To have Secretary Lynch write a letter to our State Governor
and State Representatives voicing our opposition to this issue.” Motion seconded
by Commissioner Terry, AND PASSED 2-0.
Saturday
Seminar: This year’s Snure Saturday
Seminar for New and Experienced Fire Commissioners, Chiefs, and Secretaries is
being held on March 27 in Ocean Shores. Everyone is interested in
attending.
New
Computer: Chief McLane is ready to
purchase the new computer for the MSO office. However, to purchase it, it will require
the payment to be done by credit card.
Because the purchase is over $750.00, as per the Credit Card Policy,
prior approval from the Board of Commissioners is
required.
Motion:Commissioner
Scott made motion, “To approve the purchase of the new computer on the District
Credit Card.” Motion seconded by Commissioner Terry, AND PASSED
2-0.
Resolutions:
Resolution
2010-194 Key Bank Credit Card Payment
Motion:Commissioner
Scott made motion, “To Resolution 2010-194 regarding the Key Bank Credit Card
Payments.” Motion seconded by Commissioner Terry, AND PASSED
2-0.
GOOD
OF THE ORDER: None.
SIGNING
OF THE DOCUMENTS:
Motion:There
being no other business to come before the Board of Commissioners, Commissioner
Scott moved and Commissioner Terry seconded, to adjourn the meeting, AND PASSED
2-0.
The
meeting was adjourned at 8:13 p.m.
By:
_________________________
Tammi
Lynch,
Board
Secretary
By:
_________________________
Chairman
Wendell Terry
By:
_________________________
Commissioner
Robert Busch
By:
__________________________
Commissioner
Ed Scott
Approved
at the Whatcom County Fire District # 11 Board of Commissioner Meeting on
February 10, 2010.